Property Contracts Administrator & Listing Co-ordinator


Product sales Coordinator – Job Explanation


– Coordinate with the SALES FORCE based on the preparation of various kinds of standard Contracts and Agreements such as for example Form A, B, F, and I, Tenancy Agreements, Rental Lease Agreement between Agency and Landlord, Channel Partner Contract.
– Create Customized Agreements / Agreements
– Review Customized Agreements / Contracts and present feedback to administration
– Liaise with Developers to make sure Agency Agreement are up-to-date and legitimate
– Liaise with Agents for Programmer bookings
– Send rent renewal reminders to brokers and prepare Tenancy Contract for confirmed Lease Renewals
– Maintain and organize office information for fast and simple reference
– Deal with any concerns linked to Contracts


– Coordinate with the Sales Team with regards to required documentation to list the house online
– CRM Administration (Listing Approval, Trakheesi Permit Applications, Ensure Proper Documentation and Listings Quality)
– Make sure that listings from the CRM are posted online on the Portals and given exposure
– Liaise with Agents in ensuring that listings are updated from the CRM and on the portals
– Verify Listings whenever applicable on the portals
– Improve Listings quality from the CRM to provide maximum exposure on the portals
– Update Agent Profiles on the portals
– Answer company mobile for diverted calls in case the agents are unable to take the call for their property listings online
– Maintain and organize office records for quick and easy reference
– Address any concerns related to Property Listings


– Coordinate with HOME OWNERS, Tenants, and Contractors for properties covered by Property Management
– Coordinate with Landlord and Tenant for Rent Renewals, Check-in, and Check-out procedures
– Coordinate with Tenant and Contractors for any major maintenance required on the properties (inspection, quotes, work, and payments).
– Maintain and organize office records for quick and easy reference
– Address any concerns related to Property Management


– Liaise with Agents and Account Dept. to make sure proper documentation
– Upon the receipt of the Passport and related documents from the Accounts Dept., run a name scan of your client to generate a written report from the machine
– Fill your client Registration form in line with the information provided and send
– Maintain and organize office records for fast and simple reference
– Address any concerns linked to AML-CFT

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