Mobile Work Management Tools

By Jeffrey Smith
From the August 2021 Issue

T he world of enterprise asset management (EAM) is currently more than 40 yrs . old with mobile work management apps already to their second decade. If your facilities organization must go mobile yet, will be the best possibility to make the move now, because recent advances in mobile tech have managed to get very easy. Here’s how:

1. Devices Are Better. Current generation smartphones and tablets are incredibly powerful tools with a typical feature set that has been almost unimaginable only a decade ago. The very best mobile work management software leverages all that native functionality, like the camera, microphone, barcode, and QR scanning. Moreover, the software is normally device agnostic with responsive user interfaces that adapt to any form factor. Which means your organization no more needs to be worried about being hamstrung by commitments to devices that may end up being limiting down the road after adoption.

(Photo: Getty Images)

2. Mobile Data Coverage IS WAY BETTER. Mobile data coverage hasn’t been as good, sufficient reason for 5G rolling rapidly out, it will progress even. During the past a decade, mobile coverage has improved in the united states and all over the world dramatically; and the common transmission speeds have increased by 250% before five years. Ongoing public and private investments in the expansion of high-speed data access mean this acceleration shall continue.

3. Your Workforce Is Digital Already. A decade ago, the challenges of introducing mobile to a paper-based workforce were much unique of they’re now. Today, each day for personal use your workforce has already been using smartphones along with other devices, and a growing most your employees have lived the majority of their lives in the digital age. 

4. Mobile Software Is Much Better. The mobile tool set hasn’t been better, more user friendly, & most importantly, more integrated. Gone will be the full days when making an electronic work order and attaching an image was a substantial task. Today, organizations are running their entire physical plant operations from the single fully integrated mobile platform. Which includes not merely all work and asset performance activities, but customer requests for services, technician requests for materials, time card approval and creation flows, management of staff rosters in addition to sick and vacation requests, safety compliance with Confined and LOTO Space Entry, inspections of most types, operator rounds, integrated life and BAS safety system controls, and management of field service vendors even. And it’s all happening in real-time or with automated synchronization whenever off-line operations are needed.


If you’re prepared to start exploring mobile work management options, here are some steps to take:

Explore the marketplace. Search for products and companies with a background for successful implementations. Proven results, continuous innovation and ongoing development of the merchandise set, and connection with the implementation and support teams are crucial. May be the software product the most recent corporate acquisition, or was it developed and evolved by the united team you’ll be working with? How featured will be the mobile solutions fully? What has been the merchandise release and development cycle history? What complementary products and tools can be found from exactly the same company also? 

Leverage the knowledge of Others. Like the majority of things in life, experience accrues great benefits. All mobile deployments produce lessons learned and opportunities for innovation and improvement. Look for a solution provider with deep implementation experience and have questions about how they will have incorporated lessons learned to their products and deployment methodologies. Which are the demonstrated system integration skills of the implementation team? You know you are not likely to change other critical systems to be able to go mobile together with your work management activities. Many mobile deployments include seamless integrations to financial, HR, mapping, and document management systems. They are critical investments in your organization’s future; choosing the right partner with the proper experience can make all of the difference.

TEST YOUR Own Industry. See which organizations are employing mobile to aid their physical plant and extended field operations. Learn if they went mobile, and what the outcomes have been. Enquire about the ROI from both cultural and financial perspectives. You might be surprised how deployed this technology is is likely to industry widely, or by just how much opportunity exists for providing your workforce usage of integrated data and automated workflow functionality. 

Consult with YOUR PERSONAL Workforce. Usually the chance of dramatic upgrade is fixed by “management only” thinking. Speak to your own workers in what processes work very well, which don’t, or what will help. The conversations could be illuminating. Talking to field-level supervisors directly, technicians, and administrative staff about their daily work routines and challenges might help generate ideas and build enthusiasm for improved mobile work processes.

The planet of mobile work management is filled up with opportunities to optimize your existing investments in people and technology. Assess your facilities organization contrary to the current mobile landscape and you’ll most likely discover that the time hasn’t been easier to make the proceed to mobile work management for the team as well as your organization overall. 

Smith is senior director, business process solutions for InterPro Solutions , a company that provides a suite of mobile Enterprise Asset Management (EAM) solutions designed exclusively for IBM Maximo®. He joined the business after four decades at Harvard University nearly, where he served in the role of Executive Director of Facilities Services for over twenty years. His professional background and experience leading large-scale facilities operations helps InterPro clients develop quality value approaches for overcoming the challenges of organizational change.

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Have a look at more technology and facility management news in previous  Facility Executive  Tech & FM Columns.

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