Leasing Administrator – Ayadi Human Capital Solutions LLC – Abu Dhabi

Work Purpose

  • The function will be is accountable for the complete scope of Lease Management services which includes: abstracting and interpreting industrial/residential lease paperwork (leases, amendments), billings, selections, tenant and renewals lease compliance issues.

Leasing Administration:

  • Assist in the brand new / renewals
  • Study and interpret leases, full abstracts, and function with the finance group to insure precision of lease accounting for economic reporting
  • Monitoring and maintaining important dates, which includes timely issuance all notices specifications, from pre-opening through starting and eventual termination.
  • Tracking and maintaining vital lease dates
  • Provide evaluation of lease conditions (co-tenancy clauses, termination legal rights, assignments and subleases, tenant and landlord obligations, etc.)
  • Create and distribute critical time ticklers from month to month for monitoring dates of lease expirations, option notices and lease increases to guarantee compliance with the conditions of the leases
  • Ensure terms are precisely documented on official types and records Set upward recuperation pools
  • Data access, validation and administration of lease
  • Ongoing upkeep of data source of lease abstracts and details upon the occurrence of amendments, new locations, expirations, etc.
  • Update tenant information, status and dates
  • Update recurring charges (rents, common area maintenance estimates etc.)

Reporting and communications:

  • Rent variance analysis and rent payment processing to make sure accuracy and lease compliance
  • Financial analysis as required
  • Respond to questions from internal staff and tenants regard to procedures, lease interpretation, and billing calculations, and lease compliance issues.
  • Use partners/external clients would consist of preserving lease summaries, recurring payments spreadsheets and pending items reports, and keeping property lease files relating to set up standards
  • Client/landlord relationship management
  • Prepare composed correspondence to tenants and clients Client/vendor/landlord relationship management
  • Answer lease associated questions
  • Track new and expiring leases
  • Provide regular and frequent status reports to any or all parties
  • Coordinate with the FM Managers for the timely submission of tenant surrender forms and other lease updates prior to working the monthly rent roll.
  • Prepare and review monthly rent roll reports for accuracy.
  • Review rental statements and invoices for accuracy, as well as for extra service charges which need verification from the lease

Lease Compliance:

  • Ensure client compliance with the terms of the leases, which includes issuing notices to tenants.
  • Track important transaction dates to make sure timely completion

Lease collections:

  • Help out with the billing/collections of tenant rents
  • Issue accurate and timely billings to Tenants
  • Resolution of rent along with other landlord/tenant issues
  • Issue collection letters, create collection calls, coordinate with Finance and legal for collection escalation needs
  • Deal with landlord communication where charges have to be challenged
  • Make certain that the Percentage Rent or Gross Sales provisions of the leases are usually adhered to.
  • Maintain the integrity of lease data file systems

Behavioural Competencies

  • Proficiency in MS Office – Word, Excel, PowerPoint, etc.
  • Power to realize and interpret residential / retail / commercial lease documents
  • Ability to connect clearly both verbally and in creating
  • Experience in tenant relations
  • Good at meeting tight deadlines and switching documents around quickly
  • Ability to get ready reports and official correspondence in a concise and effective manner
  • Strong sense of customer care
  • Ability to work effectively in a fast-paced work environment while handling various task

– Asian nationals with immediate availability.

Job Types: Full-time, Permanent


  • Bachelor’s (Needed)


  • in a high-volume lease administration department: 5 years (Needed)
  • Residential, Commercial / retail leasing: 3 years (Needed)

Apply for this job Click here