Leasing Administrator – Ayadi Human Capital Solutions LLC – Abu Dhabi

Work Purpose

  • The role will undoubtedly be is accountable for the entire scope of Lease Management services which includes: abstracting and interpreting industrial/residential lease paperwork (leases, amendments), billings, selections, tenant and renewals lease compliance matters.

Leasing Administration:

  • Assist in the brand new / renewals
  • interpret and

  • Read leases, complete abstracts, and use the finance group to insure precision of lease accounting for economic reporting
  • maintaining and

  • Monitoring critical dates, which includes timely issuance all notices specifications, from pre-opening through starting and eventual termination.
  • Monitoring and maintaining essential lease dates
  • Provide evaluation of lease conditions (co-tenancy clauses, termination legal rights, assignments and subleases, tenant and landlord responsibilities, etc.)
  • Create and distribute critical time ticklers monthly for monitoring dates of lease expirations, choice notices and rent boosts to make sure compliance with the conditions of the leases
  • Ensure conditions are precisely documented on official types and records Create recovery pools
  • Data entry, administration and validation of lease
  • Ongoing servicing of data source of lease abstracts and details upon the occurrence of amendments, new places, expirations, etc.
  • Revise tenant information, position and dates
  • Up-date recurring charges (rents, typical area upkeep estimates etc.)

Reporting and communications:

  • Lease variance rent and evaluation payment processing to make sure precision and lease compliance
  • Financial evaluation as needed
  • React to questions from inner tenants and staff respect to procedures, lease interpretation, and billing calculations, and lease compliance problems.
  • Use partners/external clients would include maintaining lease summaries, recurring payments spreadsheets and pending items reports, and maintaining property lease files in accordance with established standards
  • Client/landlord relationship management
  • Prepare written correspondence to tenants and clients Client/vendor/landlord relationship management
  • Answer lease related questions
  • Track new and expiring leases
  • Provide regular and frequent status reports to all parties
  • Coordinate with the FM Managers for the timely submission of tenant surrender forms along with other lease updates ahead of running the monthly rent roll.
  • Prepare and review monthly rent roll reports for accuracy.
  • Review rental statements and invoices for accuracy, in addition to for extra service charges which require verification contrary to the lease

Lease Compliance:

  • Ensure client compliance with the terms of these leases, including issuing notices to tenants.
  • Track important transaction dates to make sure timely completion

Lease collections:

  • Help out with the billing/collections of tenant rents
  • Issue accurate and timely billings to Tenants
  • Resolution of rent along with other landlord/tenant issues
  • Issue collection letters, make collection calls, coordinate with Finance and legal for collection escalation needs
  • Handle landlord communication where charges have to be challenged
  • Make sure that the Percentage Gross or Rent Sales provisions of the leases are honored.
  • Keep up with the integrity of lease data file systems

Behavioural Competencies

  • Proficiency in MS Office – Word, Excel, PowerPoint, etc.
  • Capability to understand and interpret residential / retail / commercial lease documents
  • Capability to communicate both verbally and on paper
  • clearly

  • Experience in tenant relations
  • Able to meeting tight deadlines and turning documents around quickly
  • Capability to prepare reports and official correspondence in a concise and effective manner
  • Strong sense of customer support
  • Capability to work in a fast-paced work place while managing various task
  • effectively

– Asian nationals with immediate availability.

Job Types: Full-time, Permanent

Education:

  • Bachelor’s (Required)

Experience:

  • in a high-volume lease administration department: 5 years (Required)
  • Residential, Commercial / retail leasing: three years (Required)

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