Leasing Administrator – Ayadi Human Capital Solutions LLC – Abu Dhabi

Work Purpose

• The role will undoubtedly be is accountable for the entire scope of Lease Management services which includes: abstracting and interpreting industrial/residential lease paperwork (leases, amendments), billings, selections, tenant and renewals lease compliance matters.

Leasing Administration:

• Assist in the brand new / renewals

interpret and

• Read leases, complete abstracts, and use the finance group to insure precision of lease accounting for economic reporting

maintaining and

• Monitoring critical dates, which includes timely issuance all notices specifications, from pre-opening through starting and eventual termination.
• Monitoring and maintaining essential lease dates
• Provide evaluation of lease conditions (co-tenancy clauses, termination legal rights, assignments and subleases, tenant and landlord responsibilities, etc.)
• Create and distribute critical time ticklers monthly for monitoring dates of lease expirations, choice notices and rent boosts to make sure compliance with the conditions of the leases
• Ensure conditions are precisely documented on official types and records Create recovery pools
• Data entry, administration and validation of lease
• Ongoing servicing of data source of lease abstracts and details upon the occurrence of amendments, new places, expirations, etc.
• Revise tenant information, position and dates
• Up-date recurring charges (rents, typical area upkeep estimates etc.)

Reporting and communications:

• Lease variance rent and evaluation payment processing to make sure precision and lease compliance
• Financial evaluation as needed
• React to questions from inner tenants and staff respect to procedures, lease interpretation, and billing calculations, and lease compliance problems.
• Use partners/external clients would include maintaining lease summaries, recurring payments spreadsheets and pending items reports, and maintaining property lease files in accordance with established standards
• Client/landlord relationship management
• Prepare written correspondence to tenants and clients Client/vendor/landlord relationship management
• Answer lease related questions
• Track new and expiring leases
• Provide regular and frequent status reports to all parties
• Coordinate with the FM Managers for the timely submission of tenant surrender forms along with other lease updates ahead of running the monthly rent roll.
• Prepare and review monthly rent roll reports for accuracy.
• Review rental statements and invoices for accuracy, in addition to for extra service charges which require verification contrary to the lease

Lease Compliance:

• Ensure client compliance with the terms of these leases, including issuing notices to tenants.
• Track important transaction dates to make sure timely completion

Lease collections:

• Help out with the billing/collections of tenant rents
• Issue accurate and timely billings to Tenants
• Resolution of rent along with other landlord/tenant issues
• Issue collection letters, make collection calls, coordinate with Finance and legal for collection escalation needs
• Handle landlord communication where charges have to be challenged
• Make sure that the Percentage Gross or Rent Sales provisions of the leases are honored.
• Keep up with the integrity of lease data file systems

Behavioural Competencies

• Proficiency in MS Office – Word, Excel, PowerPoint, etc.
• Capability to understand and interpret residential / retail / commercial lease documents
• Capability to communicate both verbally and on paper

clearly

• Experience in tenant relations
• Able to meeting tight deadlines and turning documents around quickly
• Capability to prepare reports and official correspondence in a concise and effective manner
• Strong sense of customer support
• Capability to work in a fast-paced work place while managing various task

effectively

– Asian nationals with immediate availability.

Job Types: Full-time, Permanent

Education:

• Bachelor’s (Required)

Experience:

• in a high-volume lease administration department: 5 years (Required)
• Residential, Commercial / retail leasing: three years (Required)

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