Facilities Management Administration Assistant at SISD – Jobs for women in Dubai – Dubai

About SISD

The Swiss International Scientific College in Dubai (SISD) is really a leading international time and boarding college where potential future generations are motivated to become self-confident and enthusiastic lifelong learners, prepared to embrace the possibilities and problems of a worldwide world. Founded in 2015, our school presently welcomes a lot more than 1500 learners greater than 70 various nationalities on its cutting-edge campus, at the heart of Dubai.

From Pre-KG to Quality 12, SISD comes after the entire continuum International Baccalaureate (IB) program in three streams concentrating on personalised understanding and the growth of 21st hundred years skills. Students select from the English with extra languages/STEAM stream or the bilingual English-French/German streams. We satisfaction ourselves on being truly a accredited IB Continuum Planet School fully, offering the IB Major Years Program (PYP), IB Middle Yrs Programme (MYP), IB Professions Program (IB CP) and IB Diploma Program (DP).

Our personalised international curriculum provides an engaging learning encounter, the challenge of creating a real knowledge of cultural diversity and the assistance of a thriving global community. Our condition of the creative artwork, eco-friendly campus next to Dubai creek, means that we can provide a wide variety of sporting and after college routines tailored to the non-public needs and choices of each student.

Job Name: Facilities Management Administration Associate
Department: Services
Start Time: TBC
Reviews to: Head of Amenities

Work Scope:
The primary purpose of the work of Facilities Management Management Assistant is to assistance and assist the top of Services and the FM Group in every processes and procedures. Obligation for making certain all administration functions appertaining to general services practices are always honored in line with Mind of FM directives and FM group needs.

Main Responsibilities and Responsibilities

This no exhaustive set of all duties/duties:

  • Controlling the FM helpdesk and assign the FM associated works to the appropriate contractor.
  • Obligation for preparing reviews and maintaining suitable filing systems.
  • assigning and

  • Managing FM function requests obtained via helpdesk, emails and calls.
  • Interacting and updating the SISD employees and contractors and professionally successfully.
  • Sustaining asset data and planning reports.
  • Planning FM monthly record.
  • Digesting invoices and increasing requisitions.
  • procuring plus

  • Sourcing FM related consumables.
  • Preparing, publishing, binding, and archiving, when necessary, all FM associated certificates and documents/reviews/drawings.
  • Receiving occasion requests via area booking program and coordinating with the FM group.
  • Documenting every week and daily amenities inspections, communicating findings and building action plans as a complete consequence of these findings.
  • Maintain compliance documents folders updated for authorities’ inspection, soft and hard copies.
  • Keep all third party contractor’s documentation like passport, IDs and CP trainings etc up-to-date.

Key Human relationships

Internal: Mind of Operations the administration group, all administrative and educational staff.
Exterior: DHCC, DEWA, Empower, KHDA, Dubai Civil Defense along with other government authorities.

Position Specifications


  • Diploma holder in Office Management.
  • Facilities Administration related qualification favored.


  • Minimum three years of experience in Amenities Management Administration role important.
  • School based encounter preferred.
  • Experience used of helpdesk software program.
  • Asset administration experience an edge.
  • Advanced in using office equipment like MS Workplace including Phrase, Excel, etc. and operate simple office equipment.


  • Be a fantastic communicator
  • A proven history of conference deadlines through effective administration, planning and business of work
  • Higher integrity
  • Diligent function ethic
  • End up being adapt at getting oversight of several projects at anybody time
  • Have the ability to build effective human relationships with an array of people which includes parents, co-workers and the wider neighborhood.
  • Be considered a good team participant
  • a flexible

  • Be, proactive problem-solver having an analytical mind and an innovative method of challenges
  • agile and adaptable

  • Culturally
  • Understanding the complex and demanding environment of a global school community

Salary & Benefits: Competitive remuneration and benefits
Contract: Fixed Term contract


Candidates are requested to submit Every one of the following documents:

  • Cover letter of 1 page, explaining your strengths as an applicant and why you are looking at this position
  • Current CV not to exceed two pages
  • 3 professional references with current contact details (position, contact number and e-mail address) not over the age of 5 years. Among which must be your present Principal and another your present Line Manager

Please send the application through the submission form below.

Because of the expected level of applications we will only contact those applicants which are shortlisted for interview.

We are committed to providing a safe and happy environment for several our employees and where our students can thrive and learn. We have been focused on safeguarding and promoting the welfare of most our students and employees. All employees are at the mercy of appropriate vetting procedures including satisfactory criminal record checks from both country of residence/home country and any other country of residence.

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