Facilities Coordinator – Asayel Investment – Abu Dhabi

The Role

  • To aid the FM department in establishing, maintaining, and organising the department’s central files, information, filing, and correspondences. • To aid the FM department in maintaining and updating administrative processes and policies. • To aid the FM department in monitoring providers performance against contracted SLAs and KPIs • Follow-up with subcontractors for routine and planned activities. • To aid the FM department in your day to day running of a facilities management • To aid the FM department in ensuring the service levels are met • To aid the FM department in ensuring operation of equipment by completing preventive maintenance requirements; following manufacturer’s instructions; troubleshooting malfunctions; calling for fixes; evaluating new techniques and equipment. • To aid the FM division in coordinating all amenities activities, work path, and support systems. • To aid the FM department in the daily operations of soft and hard FM services. • To liaise with tenants/end-users on all issues, and keep track of and update CAFM beneath the instructions of the FM engineer • To check out up with FM SPs on specialized and completion reports • To examine quotations received from FM providers and make sure that rates come in line with the purchase price guide. • To conduct move-out and move-in inspections, and verify problems reported by providers. • To check out up and keep track of reinstatement progress • To perform ad hoc inspections beneath the instructions of the FM engineer • To advise concerned section on PO preparing and offer supporting documents required. • To coordinate preventive and reactive maintenance activities and schedules for several disciplines. • To generate database for suppliers and contractors and upgrade it regularly • To keep and update provider and service providers details • To float tender paperwork, and talk to invitees in relation to RFP, RFC, responses, deadlines, possible added value solutions, etc • To arrange joint web site inspections with prospective providers and contractors • To negotiate provides towards obtain best aggressive prices and value • To analyze and evaluate prospective providers and providers. • To examine, compare, evaluate, and approve products, providers to be bought.

Requirements

Experience and qualifications required: • No less than 5 years of local experience in property or facilities management industry • Bachelor’s degree or equivalent experience • UAE driving Licence • Arabic and English fluency (written and verbal) • Proficiency in operating CAFM software • Proficiency in Microsoft Office and procurement software • Demonstrated capability to multi-task and prioritize a variety of projects and workload • Connection with multi-contractor management • Should be highly self-motivated and customer-centric • Strong communication and negotiation skills.

Concerning the ongoing company

Established in 2011, we have been an investment holding company with a diversified, Global and local portfolio of real property and financial assets across many sectors, Asayel strives to be a dynamic contributor towards a far more diversified and sustainable UAE economy, with the relative hq located in Abu Dhabi, UAE. Our portfolio includes a number of the prestigious and popular residential apartments to Luxury Villas, and extended to significant business and retail units. Asayel pride of recruiting the very best local & global talents to become listed on our team.

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