Facilities Admin Assistant | Alpha Group (Alpha Flight Services UAE)


Full Time

• Improvements the Maintenance Management Program (Aladdin) by creating function orders from the task requests, updates resources, and closes out finished function orders;
• Offers protection induction to contractors and guests
• Supports Service Supervisor in addressing any employees matters within the section;
• Raise buy requests and update buy tracker on-line;
• Assists with buying and scheduling of spares and liaising with alternative party maintenance experts.
• Follow-up on deliveries, LPOs, and contractors to make sure deadlines are fulfilled.
• Assists in obtaining Airport terminal Passes for products and/or contractors when needed.
• Maintains adequate office supplies, and analysis new suppliers and offers;
• Help out with the preparation of frequently scheduled reviews;
• Produces types, schedules, and correspondence as needed;
• Exhibits sufficient competency with computer systems, like the Microsoft suite of equipment, personal computer and photocopiers scanning tools;
• Response and direct calls
• Performs clerical functions such as for example preparing correspondence, receiving contractors and visitors, and scheduling meetings for the Service Supervisor or designate
• Prepares meeting agendas, distributes and records meeting mins, memos, and maintains arranged data files
• Scheduling meetings for the Facility Supervisor or designate
• In charge of preparing the regular duty roster of Service Section
• In-cost of the HR paperwork archive
• Develops and maintains accurate or more up to now records for the upkeep, laundry and housekeeping departments

• Should be currently situated in UAE w/ verified work expertise in administrative and service role
• 1-2 years of encounter in an identical role
• Will need to have advanced information in Workplace 365
• Capability to deliver KPI’s in a regulated atmosphere through one’s very own initiative
• Will need to have the opportunity to work individually in an easy and efficient way

Making Traveling Special is approximately knowing what customers need. We recognise that by helping our customers, we’re furthermore serving their customers. That is why we discuss the promises our clients make. In this real method, we delight our clients and their passengers, once we continue to concern ourselves to end up being the most admired provider within the global world.

We deal with customers like they’re our guests. And since they expect food to become wholesome and good, we keep up with the highest global high quality assurance standards. Also, our groups of experienced, dedicated specialists go the excess mile to supply innovative, reliable and effective services for each one of them.

On the full years, we’ve turn into a global participant. In the coming years, we’ll continue steadily to transform our market by staying real to our core ideals.

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