Whom can you trust? It might look like the relevant query is appearing out of the blue, but consider it for another. Imagine you’re establishing a savings account. Would you take action with your local lender blindly, without checking interest levels even? Of course not really. 

Now, exactly the same happens with your customers. If they’re buying your facility management providers, they deserve to learn what they’re obtaining, and how they’re setting it up. Sign up for us for a trip how exactly to promote transparency and enhance client administration in FM on .

The period of sustainability: realize your clients’ viewpoint

Companies are held in charge of their ecological footprint and reasonable trade policies increasingly. Not merely by legislature but, most importantly, by their clients. A 2017 research by Unilever discovered that 33% of clients prefer brand names they perceive as socially and environmentally “great”. About 53% of clients in the united kingdom feel better if they buy sustainably created items. 

Employees, too, would rather work with sustainable companies. Research implies that about 75% of employees at little and medium enterprises desire to work with green companies. Another research by UCLA discovered that employees are 16% more productive in businesses that implement green procedures. Companies that not take sustainability danger getting islands in the short-term seriously, not really unlike rubbish patches in the Pacific Sea. 

But what will “sustainable” mean? It’s not really about “buying local” or even “bio” or “organic” simply. The complete supply chain reaches stake. That’s why we notice bananas qualified by the Rainforest Alliance , wooden from sustainable forests , tea and cocoa from fairtrade-certified producers, couriers marketing their near-zero carbon footprint, and renewed consumer scrutiny regarding workers’ privileges in factories.

THE STYLE Revolution, the publisher of the yearly Style Transparency Index , launched the viral marketing campaign “who made my clothing?” to raise knowing of this presssing issue. Customers are beginning to wonder where daily items result from, who produced them, how they finished up on United kingdom shelves, and when labourers had fair function conditions. They’re needs to demand solutions.

Because of their part, The US summed up most of these worries in their set of 17 sustainable development targets for 2030, to which Facility Administration is not any stranger. FM might have a confident impact in providing clear water, clean energy, bettering infrastructure, responsible resource intake, and adequate workspaces. However the question is usually, can FM end up being transparent about its function? 

How come transparency important for companies?

Because so many companies desire to pander to clients looking for greener items, some products aren’t as sustainable because they state – a practice referred to as “ greenwashing ”. To are more trust-worthy, many businesses are going the additional mile to check out international specifications, such as for example ISO14000 or ISO5001

⚙️ The ISO14000 loved ones sets out certain requirements for environmental administration systems that any company can set up. It targets the efficient usage of resources, measuring environment influence, and improving it. ISO 14001:2015 carries a smart checklist for smaller businesses even.

Facility Administration will go beyond compliance with one of these benchmarks. Ultimately, FM constantly pushes towards the company’s wider goals, that makes it decisive for corporate sociable obligation in locations such as for example sustainability and energy performance. FM finds its solution to recycling, carbon neutrality, renewable energy, waste management, energy and water consumption. Plus, it’s the backbone of green structures. 

For businesses, going for a clear stance on these issues has several advantages:

  • increases commitment;
  • shows compliance with current requirements and legal standards;
  • improves trust and confidence amongst stakeholders;
  • attracts customers which are more aware environmentally; 
  • decreases costs since it eliminates inefficiencies;
  • boosts company reputation and helps talent acquisition;
  • a transparent culture correlates with an increase of feedback. 

Off to an excellent start: contractual transparency in FM

At Infraspeak, we’ve already talked at length concerning the unsung heroes of maintenance and facility management. When they work, their work is barely noticeable: you can find hardly any shutdowns or disruptions to talk about. This is why making and reporting clients alert to what you’re doing for them is indeed relevant. 

The secret is that transparency requires a very specific form, that is an SLA. SLA, because you can remember, means Service Level Agreement. These agreements outline codes of practice between companies and their suppliers, developing a “contractual transparency”. SLAs set goals usually, deadlines, and general rules.

For companies, these SLAs may also be a real solution to ensure suppliers adhere to regulations and shield them from liability. Up to a couple of years ago, companies were only responsible for irregularities linked with them directly. But they’re in charge of other violations too now. For example, based on the GDPR , companies may be responsible for third-party data breaches. 

Areas where Facility Management can improve transparency


KPIs may be included in SLAs to find out if standards are met. Either real way, it’s one area where transparency must be at the forefront. Maintenance KPI s like total downtime, MTBF, MTTR, OEE, PMP and schedule compliance allow customer know you’re meeting your targets. 

Needless to say, tracking and sharing these KPIs together with your clients is simpler using IoT even. Plenty of data will automatically be collected, so that it doesn’t require any extra work. And, using software such as for example Infraspeak, you will generate reports and share them immediately with clients easily.

⚖️ The British Standard BS EN 15341:2019 offers a group of suitable indicators to boost effectiveness, efficiency, and sustainability in maintenance operations.


That is another certain area where transparency should prevail. Communication between clients and providers, management and stakeholders, and customers and businesses must be truthful and cohesive. It’s good practice to talk about accomplishments with everyone, but it’s equally vital that you issue warnings regarding setbacks. 

Client management is focused on managing expectations. You will need to deliver on which you promised so don’t overpromise -. Failures are inevitable, so when they do occur you ought to be forthcoming about true operational capacity or just how long equipment will undoubtedly be down, for example. This enables businesses to warn their customers and manage their expectations too, that leads to fewer complaints. 


Expenses are another certain area where FM must push for transparency. Any urgent requests and unexpected expenses ought to be detailed – labour, inventory, procurement, etc. Otherwise, how are managers to choose which equipment they ought to or not replace? How do they enhance their scheduling, budgeting, and cost performance? 

forget your clients are accountable to general management

Don’t. They have to keep an eye on every task the department took on, if it had been outsourced for you even. Besides, having a transparent price policy might get you some true points together with your clients. In accordance with a new study , 25% of B2B buyers think transparent information regarding costs is the most effective aspect in B2B websites.

Waste Management & Zero Landfill

It’s soon to speak about zero waste over the board too, but zero landfill isn’t wishful thinking. Zero landfill avoids sending resources and waste to landfill through upcycling or recycling. This consists of more questionable methods like incineration also, although “waste-to-energy” incineration can generate electricity and stimulate carbon-neutral manufacturing.

Regular waste audits identify the quantity of waste, which processes tend to be more wasteful, and what percentage of it really is hazardous. FM can disclose waste management data, including recycling levels, waste diverted from landfill, and waste to landfill. Also, companies which are aiming towards zero landfill may need third-party vendors to accomplish the same. In maintenance operations, anticipate to answer questions about scrap metal disposal and recycling, for instance.

♻️ 24% of UK rubbish would go to landfills. The UK’s landfill capacity is decreasing rapidly – we would be just a few years from reaching full hazardous waste capacity – this means we are in need of alternative waste treatments quickly.

Energy Management

ISO 50001 covers energy management, and you may follow its guidelines without accreditation even. Step one is conducting a power audit, that will assess energy cost and consumption. From that true point you can diagnose potential problems, like outdated equipment, untrained personnel, aversion to improve, or poor system failure.  

Then, it’s time up with solutions. Use each department and have for employee feedback to comprehend ways to improve together and reduce energy consumption. Transparency can help with that too – rather than repeating mantras like “use less paper” or “switch off the lights on the way out”, use hard data about energy consumption to make a sense of urgency.

How Infraspeak improves client management and enables transparency

The catch? Guess what happens it is already. When you’re owning a gazillion juggling and assets a large number of clients, it’s not easy to help keep an eye on everything – aside from debriefing clients! Fortunately, we don’t reside in the Dark Ages anymore, and you also don’t need scribes to down write history. With software and IoT, logs almost write themselves. 

It’s the “ almost” bit that you would like to be cautious about. It doesn’t matter that the program is functional and robust if your team doesn’t utilize it. That’s why the very first thing you should know about Infraspeak is that it’s a totally customisable platform. It is possible to pick from our native apps, integrate with other software, sufficient reason for hardware such as for example NFC tags or IoT devices even.

Think about it being an “whatever you can eat”, but only with dishes your team likes no leftovers. Our platform adapts to your operations and technology which – never to brag – helps it be that easier to implement. We do suggest, however, involving your employees on along the way early. Research backs us up.

It could sound all very meta, but you do have to be transparent about software that employees are anticipated to use each day. Explain the benefits, the method that you are enabled because of it to provide an improved service, and how it shall turn day-to-day maintenance operations more agile. Open clear communication channels through the onboarding phase in order that everyone feels empowered expressing their feedback and doubts. 

Now, if transparency is what you’re searching for, we wish to recommend 6 of our native apps:

  • Service Level Agreements. We’ve put SLAs at the core of contractual transparency, so we wouldn’t leave you going out to dry. Utilizing the SLA app, it is possible to define SLAs according to client specifications and receive real-time reminders and updates in order to avoid non-compliance. 
  • Analytics. Because you can remember, we put right up there with SLAs KPIs. With regard to transparency, sharing key performance indicators is non-negotiable. This app generates automatic reports you could tell clients in the blink of an optical eye. 
  • Audits. SLAs and KPIs certainly are a good begin to ensure compliance, nevertheless, you can be distributed by us a supplementary hand with regulations. Using our audits app, it is possible to assess problems, automate and manage quality control to be sure you’re not compromising anything.
  • Gatekeeper. Talking about which, you will want to warn your team about potential risks, legal standards, or safety regulations they ought to pay attention to? We realize it’s not always an easy task to keep everyone informed, but our gatekeeper app does that just. 
  • Economic analysis. We’ve also mentioned that being forthcoming about maintenance costs allows clients to get more insight to their assets. You should use this app to gain access to information and economic value, along with the evolution of one’s asset and maintenance costs. 
  • Documents. Remember what we said about sustainability before? That’s why we’re due an honourable mention to the documents app, which allows one to store technical and legal documents and assign them to assets. It’s an easy task to check all of the info you will need and save paper for the time being. 

Curious? Speak to among our specialists and schedule a demo.